Each period counts down from approved time. You and the client both see the balance and any overage.
Getting paid
Who owes you money right now?
Overdue balances sit on the client record. Invoices carry a payment link, and reminders go out on your schedule.
Inside billing & contracts.
Contracts
Northwind retainer$4,200/mo, renews JanActive
Website Redesign$18,000 fixed feeActive
Juniper rebrand$18,500Draft
Contracts
Value, term, renewal date, and retainer periods. See how far the work drifts from what you signed.
Deliverables
DiscoveryFixed fee, $4,000Billed
BuildHourly, 62h of 90hActive
LaunchMilestone, $3,000Upcoming
Deliverables
A piece of a contract with its own team and billing method. Project budgets draw from it.
Billing schedules
AugRetainer$3,500Invoiced
SepRetainer$3,500Planned
OctLaunch milestone$3,000Planned
Billing schedules
Plan what you will bill, then compare it to what you did.
Invoices
Invoice #148Paid
Retainer, August$3,500
Approved expenses$350
Total$3,850
Invoices
Built from approved hours, milestones, fees, and receipts.
Retainers
Northwind retainer
Aug32h of 36h
Jul36h of 36h
Jun30h of 36h
Retainers
Balance and burn per period, shareable with the client.
Receivables
INV-151BrightlineDue in 9 days
INV-146Northwind18 days late
INV-142Meridian45 days late
Receivables
Payments, balances, and days overdue on the client record.
Expenses
Client lunch$86, NorthwindApproved
Train to site$142, BrightlinePending
Stock photos$120, JuniperOn INV-148
Expenses
Snap the receipt. It routes for approval and lands on the right project.
Contractor invoices
LSLena S.Illustration, WR-118$1,200
MOMarco O.Dev support, 18h$1,620
Contractor invoices
What you owe subcontractors, tied to the work.
Across the workspace
From closed deal to paid invoice.
A won deal becomes a draft contract and its deliverables in one move. Each deliverable bills its own way, and every invoice points back to the work it came from.
What this removes
Exporting and reconciling between your CRM, timesheets, and accounting.
Yes. Each deliverable bills its own way: flat fee, hourly, milestone, or retainer. One contract can use all four.
Does an invoice need approval before it goes out?
It can. Invoices go from draft to review to sent, with approval by the people you choose.
Can we invoice in more than one currency?
Yes. Bill each client in their own currency. Expenses can use a different currency from the budget.
Does Scrambl connect to QuickBooks or Xero?
QuickBooks Online is in development while production approval is pending. Its sync covers linked customers, invoices, time entries, and items/services in both directions, with conflict review. Xero and FreshBooks are also in development.
What happens when a contract is about to end?
You get reminders 60, 30, and 7 days before it expires. Every version is kept.
Can clients see their own retainer balance?
Yes, if you share it. The balance shows in their portal, from the same approved time you invoice.
How does a receipt end up on an invoice?
Snap a photo and the merchant and total are read for you. It routes for approval and can go straight onto the invoice.
Ready to crack the chaos?
One workspace for projects, clients, finance, and everything in between. Every plan starts with a 30-day free trial, no credit card needed on core.